![]() Gmail backup is complete with Backupify for Google WorkspaceĬonsidering these challenges, IT professionals who want to ensure that their users always have access to all of their Gmail data must have a third party backup for Gmail accounts. And since many users incorrectly assume that Gmail permanently backs up itself, they can actually be more likely to suffer a data loss than users of on-premise email systems. So, contrary to what many people think-including IT managers and system administrators -Gmail messages are not backed up forever in Google’s cloud. A third-party app that has access to your Gmail account could also permanently delete apps in your Google Workspace account, or an employee could intentionally Trash their entire Gmail history (maliciously, or to prove a point like Backupify Founder/CEO Rob May). These include emptying the Gmail Trash folder or deleting an entire Google Workspace account. And there are other ways that Gmail messages can be permanently deleted besides going past the 30 day deadline. In other words, temporary deletions in Gmail become permanent after about a month. ![]() Google Support cannot recover permanently deleted messages.” It is also impossible to recover messages after an administrator deletes a user’s account. “If a user has deleted a message permanently, by clicking Delete Forever in Spam or Trash or through your domain’s email retention policies, it isn’t possible to recover the message. If you or your users wait longer than that, however, the email will be irretrievable. The above procedure will work as long as you catch the deleted email within 30 days.
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